June 19, 2000

F. Douglass Harcleroad                      Via Fax: 541-682-2310
Lane County District Attorney
125 East 8th Avenue, Room 400
Eugene, Oregon 97401-2926

Re: Public Records Request, City of Florence

I, Zane Ziemer, president of Citizens For Florence, the undersigned, request the District Attorney of Lane County to order City of Florence and its employees to make available for inspection or produce a copy or copies of the following records.  The Plan is dated May 2000. Contrary to City assertions, the documents which are still (as of this date, June 19) being drafted by LCOG cannot be the documents upon which the plan relies, as they have not been completed as of this date.  Therefore, there must be other documents which the City has access to, but which the public is not allowed to review.

The documents listed below were specifically mentioned and relied upon in the formation of the Plan.

All data, studies, surveys, etc. upon which the draft Transportation System Plan dated May
2000 was based.  The data and information specifically mentioned and relied upon in the
Transportation System Plan was :

1.   Appendix A - Existing Conditions - Database and maps for existing streets, accident summary, description of existing land uses, natural and cultural features. Not completed and not available for review. (Page 17)

2.   Appendix B - Population and Employment Projections - Data on current population and employment for Florence, also includes methodology for population and employment projections and explains how those projections have been allocated to various Transportation Analysis Zones.  Not completed and not available for review.  (Page 17)

3.   Appendix C - Needs Analysis - Information based on existing conditions, traffic projections based on population and employment projects, and issues raised by Citizens Advisory Committee, city staff, and general public.  Not completed and not available for review.  (Page 17)

4.  Appendix F - Listed in index, but not elsewhere. Not available for review.

5.   City’s Stormwater Management Plan - draft available for review is incomplete and still in draft form.

6.   L. Port of Siuslaw ...  -  By 1999, annual cargo had decreased to “xxxx” ... annual value of $”xxxx” ... economic activities decreased to “xxxx”. (Page 45)

 7.   R. Roadway Design Standards - Figure R-1 illustrates typical roadway sections for each of the functional classifications above.  Figure R-1 is missing. (Page 55)

8.   R. Roadway Design Standards - Table R-3a Recommended City of Florence Access Spacing Policy.  Access spacing data is missing. (Page 56)

9.   B. Historical, Current and Projected Funding - Oregon - Table 5-B1 - Fiscal Year 1998 Road-Related Revenues by Jurisdictional Level.  All data in Table 5-B1 is missing. (Page 5-63)

10.  B. Historical, Current and Projected Funding - Oregon - Table 5-B2 ...  Table 5-B2 is missing. (Page 5-64)

11.  C. Transportation Funding in Lane County - Table 5-C1 - Lane County Road Fund Revenue/Expense Projections.  Data for FY 99/00 and Percent is missing.  (Page 5-68 & 5-69)

12.  C. Transportation Funding in Lane County - Congress is currently considering legislation to de-couple payments from a Timber Revenue base to a guaranteed annual base for those counties now receiving Federal Timber Receipts.  Anticipated impacts of that legislation are “xxxxxx”. (Page 5-69)

13.  C. Transportation Funding in Lane County - Table 5-D1 - Transportation Funding in Florence.  FY 97/98 figures show “budget” amounts, while other fiscal years show  “actual” amount.  The table is incomplete.

14.  E.  Summary Outlook for Existing Transportation Funding in Florence.  “Our work on another project leads to the conclusion that Florence’s population will grow at a rate greater than the state average.”  No data for this “conclusion” is provided, nor is the other “project” identified thereby making a review of the data relied upon impossible. (Page 5-71)

15.  2. Estimated Financing Needs for Transportation Improvements - The total estimated total cost of all the projects in Table 5-F1 is $”xx” million to $”xx” million which ... or an average of $”xxx - xxx” per year.  Actual average annual expenditures on transportation system improvements should and probably will be greater than $”xxx - xxx”.  (Page 5-73)

16.  Table 5-F1 - Future Transportation System Improvements -  Incomplete, much of the Estimated Cost data is missing. (Page 5-74)

17.  Tables 5-G-1, 5-G-2 and 5-G-3 -  It appears the Tables are incorrectly labeled as Table 24.  (Pages 5-77 to 5-79)

18. In addition, certain maps and Figures A-1, A-2, A-3a, A-3b, A-4, A-5a, A-5b, B-1, B-2, B-3, B-4/5, B-5/6, and C-1 were not on display at city hall as indicated in the public notice.  Planning staff indicated that these documents were available  “somewhere”  within city hall, but it would take some time to compile them for public view.  This was two days prior to the public hearing.

A member of our organization requested access to these records, in person, on June 15, 2000 at the Planning Department, City Hall, Florence, Oregon. The request was denied by the following person(s):

Planning Director Sandi Young.  Ms. Young stated that the data was not available because it was still being drafted in Eugene by Lane Council of Governments.  This was on June 15, 2000.

I have received no response to this request as of the time of filing this request for an order requiring the City of Florence to make these documents available.

Planning Director Sandi Young.  Ms. Young stated that the data was not available because it was still being drafted in Eugene by Lane Council of Governments.

(signed)
Zane Ziemer
President
Citizens For Florence